Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

ICTPMG609 Mapping and Delivery Guide
Plan and direct complex ICT projects

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency ICTPMG609 - Plan and direct complex ICT projects
Description
Employability Skills
Learning Outcomes and Application This unit describes the skills and knowledge required to identify, plan, control and finalise complex information and communications technology (ICT) projects.It applies to individuals who may be required to use high-level business and project management skills to ensure effective and timely delivery of projects.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

Gather evidence to demonstrate consistent performance in conditions that are safe and replicate the workplace. Noise levels, production flow, interruptions and time variances must be typical of those experienced in the ICT project management field of work and include access to:

relevant computer software packages

suitable hardware

codes, standards and legislation relevant to the jurisdiction and the project

project documentation

research resources, including product information and data, theoretical texts and other information.

Assessors must satisfy NVR/AQTF assessor requirements.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify the strategic and operational needs of the ICT project during the planning phase
  • Identify the strategic and operational needs of the project during the planning phase
  • 1.2 Identify and consider the project's strategic context and requirements
  • 1.3 Identify and consider the organisation's strategic and business plans, and its output requirements
  • Identify and explore client requirements and the impact of legislation and industry codes and standards
  • Conduct a risk management analysis and develop and document a risk-management plan
       
Element: Prepare the ICT project plan
  • Define and document precise specifications and terms of reference for the project
  • Identify and document project budget, specified to a level that can be used for the management of sub-tasks
  • Define skills needed for the successful completion of project
  • Define, document and secure physical and other resources required to support the project
  • Develop and document timelines, schedules and critical path for the project, taking into consideration contingencies and planning for time slippages
  • 2.6 Define and document a consultation strategy or process that will be used to inform clients, contractors and other interested parties of the project's progress, and seek their input as required
       
Element: Assemble the ICT project team and commence work
  • Secure and brief appropriate project-team members regarding the project, their roles, levels of delegated responsibility and the outcomes to be achieved
  • Implement effective communication processes to coordinate work and inform team members of progress
  • Identify and communicate clear reporting processes for team members
       
Element: Manage the IT project
  • Monitor project progress according to project plan requirements, using appropriate project management tools and methodologies
  • Manage team member performance, ensuring that their output is directed to the key performance indicators identified in the project plan
  • Make corrections, changes and additions to the project plan in light of changing circumstances to ensure project aims and outcomes
  • Monitor resourcing to support the project and make corrections to reflect changing circumstances
  • Report overall project progress to senior management or funding bodies as required and in line with the project plan
       
Element: Finalise the IT project
  • Finalise the project in line with the project plan
  • Conduct handover to staff members responsible for the ongoing implementation or maintenance of project products or services efficiently, effectively and in line with organisational procedures
  • Debrief project team members and relevant stakeholders about the conduct of the project and the outcomes achieved
  • Prepare a report analysing the strengths and weaknesses of the project plan and the conduct of the project
       
Element: Use the IT project to contribute to improved policies and processes
  • Identify and analyse opportunities for wider organisational learning, including changes to processes or policies generated by the project
  • Forward opportunities for future further developments following project completion for consideration by senior management
  • 6.3 Consider the strategic impact of the project and feed into the organisation's ongoing strategic planning processes
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify the strategic and operational needs of the ICT project during the planning phase

1.1 Identify the strategic and operational needs of the project during the planning phase

1.2 Identify and consider the project's strategic context and requirements

1.3 Identify and consider the organisation's strategic and business plans, and its output requirements

1.4 Identify and explore client requirements and the impact of legislation and industry codes and standards

1.5 Conduct a risk management analysis and develop and document a risk-management plan

2. Prepare the ICT project plan

2.1 Define and document precise specifications and terms of reference for the project

2.2 Identify and document project budget, specified to a level that can be used for the management of sub-tasks

2.3 Define skills needed for the successful completion of project

2.4 Define, document and secure physical and other resources required to support the project

2.5 Develop and document timelines, schedules and critical path for the project, taking into consideration contingencies and planning for time slippages

2.6 Define and document a consultation strategy or process that will be used to inform clients, contractors and other interested parties of the project's progress, and seek their input as required

3. Assemble the ICT project team and commence work

3.1 Secure and brief appropriate project-team members regarding the project, their roles, levels of delegated responsibility and the outcomes to be achieved

3.2 Implement effective communication processes to coordinate work and inform team members of progress

3.3 Identify and communicate clear reporting processes for team members

4. Manage the IT project

4.1 Monitor project progress according to project plan requirements, using appropriate project management tools and methodologies

4.2 Manage team member performance, ensuring that their output is directed to the key performance indicators identified in the project plan

4.3 Make corrections, changes and additions to the project plan in light of changing circumstances to ensure project aims and outcomes

4.4 Monitor resourcing to support the project and make corrections to reflect changing circumstances

4.5 Report overall project progress to senior management or funding bodies as required and in line with the project plan

5. Finalise the IT project

5.1 Finalise the project in line with the project plan

5.2 Conduct handover to staff members responsible for the ongoing implementation or maintenance of project products or services efficiently, effectively and in line with organisational procedures

5.3 Debrief project team members and relevant stakeholders about the conduct of the project and the outcomes achieved

5.4 Prepare a report analysing the strengths and weaknesses of the project plan and the conduct of the project

6. Use the IT project to contribute to improved policies and processes

6.1 Identify and analyse opportunities for wider organisational learning, including changes to processes or policies generated by the project

6.2 Forward opportunities for future further developments following project completion for consideration by senior management

6.3 Consider the strategic impact of the project and feed into the organisation's ongoing strategic planning processes

Evidence of the ability to:

design, implement, manage and finalise a complex information and communications technology (ICT) project

manage planning processes, scheduling, human resources, reporting and response to contingencies

align projects with organisational strategies and requirements

assess outcomes and provide recommendations that will refine and improve future ICT project management processes.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

explain the concepts of risk management planning and processes

outline computer software functions and operation, including relevant proprietary software

identify relevant current legislation, codes and standards

explain sustainability requirements and ratings, including:

reporting mechanisms

conservation of energy

management of other resources

explain tools and models of project management

identify and explain organisational frameworks and functions, including:

enterprises

government bodies

industry associations.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify the strategic and operational needs of the ICT project during the planning phase

1.1 Identify the strategic and operational needs of the project during the planning phase

1.2 Identify and consider the project's strategic context and requirements

1.3 Identify and consider the organisation's strategic and business plans, and its output requirements

1.4 Identify and explore client requirements and the impact of legislation and industry codes and standards

1.5 Conduct a risk management analysis and develop and document a risk-management plan

2. Prepare the ICT project plan

2.1 Define and document precise specifications and terms of reference for the project

2.2 Identify and document project budget, specified to a level that can be used for the management of sub-tasks

2.3 Define skills needed for the successful completion of project

2.4 Define, document and secure physical and other resources required to support the project

2.5 Develop and document timelines, schedules and critical path for the project, taking into consideration contingencies and planning for time slippages

2.6 Define and document a consultation strategy or process that will be used to inform clients, contractors and other interested parties of the project's progress, and seek their input as required

3. Assemble the ICT project team and commence work

3.1 Secure and brief appropriate project-team members regarding the project, their roles, levels of delegated responsibility and the outcomes to be achieved

3.2 Implement effective communication processes to coordinate work and inform team members of progress

3.3 Identify and communicate clear reporting processes for team members

4. Manage the IT project

4.1 Monitor project progress according to project plan requirements, using appropriate project management tools and methodologies

4.2 Manage team member performance, ensuring that their output is directed to the key performance indicators identified in the project plan

4.3 Make corrections, changes and additions to the project plan in light of changing circumstances to ensure project aims and outcomes

4.4 Monitor resourcing to support the project and make corrections to reflect changing circumstances

4.5 Report overall project progress to senior management or funding bodies as required and in line with the project plan

5. Finalise the IT project

5.1 Finalise the project in line with the project plan

5.2 Conduct handover to staff members responsible for the ongoing implementation or maintenance of project products or services efficiently, effectively and in line with organisational procedures

5.3 Debrief project team members and relevant stakeholders about the conduct of the project and the outcomes achieved

5.4 Prepare a report analysing the strengths and weaknesses of the project plan and the conduct of the project

6. Use the IT project to contribute to improved policies and processes

6.1 Identify and analyse opportunities for wider organisational learning, including changes to processes or policies generated by the project

6.2 Forward opportunities for future further developments following project completion for consideration by senior management

6.3 Consider the strategic impact of the project and feed into the organisation's ongoing strategic planning processes

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify the strategic and operational needs of the project during the planning phase 
1.2 Identify and consider the project's strategic context and requirements 
1.3 Identify and consider the organisation's strategic and business plans, and its output requirements 
Identify and explore client requirements and the impact of legislation and industry codes and standards 
Conduct a risk management analysis and develop and document a risk-management plan 
Define and document precise specifications and terms of reference for the project 
Identify and document project budget, specified to a level that can be used for the management of sub-tasks 
Define skills needed for the successful completion of project 
Define, document and secure physical and other resources required to support the project 
Develop and document timelines, schedules and critical path for the project, taking into consideration contingencies and planning for time slippages 
2.6 Define and document a consultation strategy or process that will be used to inform clients, contractors and other interested parties of the project's progress, and seek their input as required 
Secure and brief appropriate project-team members regarding the project, their roles, levels of delegated responsibility and the outcomes to be achieved 
Implement effective communication processes to coordinate work and inform team members of progress 
Identify and communicate clear reporting processes for team members 
Monitor project progress according to project plan requirements, using appropriate project management tools and methodologies 
Manage team member performance, ensuring that their output is directed to the key performance indicators identified in the project plan 
Make corrections, changes and additions to the project plan in light of changing circumstances to ensure project aims and outcomes 
Monitor resourcing to support the project and make corrections to reflect changing circumstances 
Report overall project progress to senior management or funding bodies as required and in line with the project plan 
Finalise the project in line with the project plan 
Conduct handover to staff members responsible for the ongoing implementation or maintenance of project products or services efficiently, effectively and in line with organisational procedures 
Debrief project team members and relevant stakeholders about the conduct of the project and the outcomes achieved 
Prepare a report analysing the strengths and weaknesses of the project plan and the conduct of the project 
Identify and analyse opportunities for wider organisational learning, including changes to processes or policies generated by the project 
Forward opportunities for future further developments following project completion for consideration by senior management 
6.3 Consider the strategic impact of the project and feed into the organisation's ongoing strategic planning processes 

Forms

Assessment Cover Sheet

ICTPMG609 - Plan and direct complex ICT projects
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Assessment Record Sheet

ICTPMG609 - Plan and direct complex ICT projects

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Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

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Overall assessment result: Competent Not yet competent

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